Todoist Review: Is It Still Worth It in 2026?
Fabio Bergmann
Eight platforms, three plans, and one December 2025 price hike later, Todoist remains a dependable task manager. It runs on Linux, Mac, Windows, iPhone, iPad, Android, Apple Watch, and Wear OS, captures tasks in plain English, and syncs everywhere. For most individuals and small teams, yes, it's worth it. Power users hit real limits.
Disclosure: this review is published by the team behind Dooit, a task app listed among the alternatives below.
Is Todoist a good task management app?
Yes, for most people. Todoist is a cross-platform task manager built around fast capture and dependable sync, and it earns its default-recommendation reputation. It fits individuals and small teams who want structure without setup overhead. But collaboration depth stays shallow next to full project tools, and the free tier's caps are tight.
Todoist's reach is unusually wide. It runs on Linux, Mac, Windows, iPhone, iPad, Android, Apple Watch, and Wear OS, and adds to a browser and email. The help center confirms you can use it on web, desktop, or mobile. That reach is real, but "most recommended" and "best for you" are different questions.
What are Todoist's core features and how do they work?
Todoist centers on Quick Add, natural-language dates, recurring tasks, and a new project Insights view. Recurring repeats now schedule two ways, and the calendar integration pulls Google or Outlook events straight into your Today and Upcoming lists so you plan against real commitments.
Quick Add is the fast lane. It's the fastest way to add a task and parses dates, labels, reminders, deadlines, priority, assignees, projects, sections, descriptions, and attachments in a single line. Type naturally and it understands you:
"Date or due time | The date and time into the task field using natural language like tomorrow at 4 PM or every other Tuesday starting March 3."
Recurring tasks now work two ways. Alongside natural language, Todoist added a visual recurring scheduler across all platforms in all 18 supported languages. The newer project Insights view shows what's at risk, how far along you are, and what you finished this week versus last, a genuine step toward review-style reflection inside the app.
How much does Todoist cost, and what do you actually get in 2026?
Todoist runs three plans in 2026: Beginner (free), Pro ($5/user/month), and Business ($8/user/month plus tax, with monthly billing rising to $10). The Business plan was rebuilt on Team Workspace, which replaced the old Todoist for Business product in January 2024, so any review quoting older Business pricing is out of date.
Here's the current lineup at a glance.
| Plan | Price | Projects | Standout features |
|---|---|---|---|
| Beginner | $0 | 5 personal | Smart Quick Add, 3 filter views, 1-week activity history |
| Pro | $5/user/mo ($60/yr) | 300 personal | Calendar layout, task duration, deadlines, unlimited Ramble |
| Business | $8/user/mo + tax ($96/yr) | Up to 500 team | Shared workspace, 1,000 members, team roles |
Sources: Todoist pricing, Team Workspace note
The free Beginner plan covers 5 projects, three filter views, and one week of activity history. Pro adds 300 projects, calendar layout, task duration, custom reminders, 150 filter views, and full reporting history. Business layers on a shared workspace, granular activity logs, project folders, and centralized billing. Note the change: Business pricing increased effective December 10, 2025, moving yearly billing from $72 to $96 per user across supported currencies.
What are the disadvantages of using Todoist?
Todoist's real friction is the free tier, not the app itself. Beginner's caps are tight enough that serious users upgrade fast, and one of the most useful views, calendar layout, sits behind the paywall. The tradeoffs stack quietly rather than hitting all at once.
- The 5-project cap on the free Beginner plan forces an early upgrade decision for anyone juggling work and personal life.
- One week of activity history on Beginner versus full reporting history on Pro means limited review and undo context.
- Calendar layout is locked to Pro and Business, though connecting a calendar and syncing scheduled tasks work on every plan.
None of these are dealbreakers alone. Stacked together, they explain why heavy users often shop around. If you're comparing options, our Todoist alternatives breakdown weighs six apps by the facts.
How does Todoist compare to Asana, Notion, and Microsoft To Do?
Todoist is lighter than Asana or Notion but more structured than Microsoft To Do. Asana and Notion win when you need databases, dependencies, or docs living beside tasks. Microsoft To Do is the simpler free option for basic lists. Todoist sits in the middle: richer than To Do, leaner than either heavyweight.
Comparison infographic: Todoist Compared With Others — Asana and Notion: Databases and docs, Cross-team dependencies, Heavier setup; Microsoft To Do: Simple free lists, Lacks scheduling depth, Less structured
- Asana handles cross-team dependencies and reporting well, though setup is heavier for solo use.
- Notion combines notes, docs, and tasks in one workspace, with a steeper learning curve.
- Microsoft To Do is free and simple, but lacks Todoist's natural-language scheduling, filters, and label depth.
- Todoist wins on capture speed and its 8-platform reach, including Apple Watch and Wear OS.
Is there something better than Todoist? Comparing the alternatives
No single app beats Todoist on every front. The right pick depends on what's missing for you. TickTick bundles habit tracking and a calendar, Amazing Marvin rewards deep customization, Superlist favors shared lists, Any.do adds a built-in calendar, ClickUp scales for teams, and Dooit targets keyboard-first minimalists. None replicate Todoist's platform spread out of the box.
TickTick: best for built-in habit tracking and calendar
TickTick folds habit streaks and a calendar into one app, with a more feature-complete free tier than Todoist. Our TickTick review covers the tradeoffs.
Amazing Marvin: best for deep task customization
Amazing Marvin suits planning nerds who want to configure the app around their own strategy rather than accept defaults.
Superlist: best for collaborative shared lists
Superlist is built for small teams and couples sharing lists, with a different collaboration model than Todoist's project sharing.
Any.do: best for a simple built-in calendar view
Any.do leads with a calendar-first daily planning view for people who think in time blocks.
ClickUp: best for teams needing full project management
ClickUp brings docs, dashboards, and heavy project management for teams that outgrow a task list entirely.
Dooit: best for keyboard-first minimalists (with one caveat)
Dooit is built for people who plan by keyboard and want zero lag: every action is designed to complete in under 50ms, with 20+ shortcuts, undo/redo, and a Kanban/list toggle. The caveat is honest: it's a single $9/month plan after a 7-day trial, with no permanent free tier like Todoist's Beginner plan.
Todoist alternatives compared: which one fits your workflow?
Screenshot: Todoist homepage, September 2026.
Match your priority to the tool instead of defaulting to Todoist by habit. Each alternative trades something Todoist offers, like broad platform support or free-tier access, for a narrower strength. Decide by what you need most: collaboration, habits, customization, or raw speed.
- TickTick — habit streaks plus calendar in one app.
- Amazing Marvin — strategy-level customization for planners.
- Superlist — shared lists for small teams and couples.
- Any.do — calendar-first daily planning.
- ClickUp — docs, dashboards, and team project management.
- Dooit — sub-50ms actions, keyboard-first flow, and goal tracking by week, month, year, and multi-year horizons, weighed against the fact that Todoist offers a free Beginner plan and Dooit does not.
For a wider field, our guides on planning apps and managing tasks in 2026 compare more tools side by side.
Frequently asked questions
Is Google Tasks or Todoist better?
Google Tasks is simpler and free, tightly tied to Gmail and Google Calendar, but it lacks recurring-task flexibility, filters, and labels. Todoist offers deeper project structure, natural-language scheduling, and apps across every major platform, making it the stronger choice for anyone managing more than a basic daily checklist.
Which platforms does Todoist actually support in 2026?
Todoist runs on Linux, Mac, Windows, iPhone, iPad, Android, Apple Watch, and Wear OS, plus browser and email add-ons, and its help center also confirms use on web, desktop, or mobile. That reach matters if you rely on a smartwatch or work from your inbox.
Your next step: start with Todoist's free Beginner plan and stress-test the 5-project cap and one-week history against your real week before you commit to Pro. If those limits bite, or lag and clutter slow you down, weigh a keyboard-first alternative and compare directly.