Todoist Alternative 2026: 6 Apps Compared by the Facts

A Todoist alternative is any task manager that solves a specific friction Todoist creates: tiered project limits, sluggish performance, or a list-only design. Six stand out in 2026.

Key takeaways

• Todoist Pro's 300-project cap is 60x its free plan's 5 projects. Most alternatives use flat, uncapped pricing instead of tiered project limits.
• Superlist's Basic plan removes its 5-list free cap entirely for $5/person/month, undercutting Todoist Pro's per-project scaling model.
• Todoist CSV export caps at 300 tasks per project and excludes completed tasks. Verify this limit before migrating a large project history.
• OmniFocus's full subscription runs $99.99/year (~$8.33/month), about 67% more monthly than Todoist Pro's $5. Dooit offers one flat $9/month plan with no tiers.
• Apple-only tools (Things 3) and cross-platform tools (TickTick, Microsoft To Do, Dooit) solve different sync needs. Match the tool to your devices first.

Why look for a Todoist alternative in 2026?

People search for a Todoist alternative for three reasons: tiered pricing that gates project limits and features, sluggish performance on larger task lists, or a mismatch between Todoist's list-heavy design and workflows that need boards, habit tracking, or true keyboard-only speed. The right alternative depends on which friction actually affects you.

Todoist's free Starter plan caps out at 5 personal projects, pushing frequent users toward paid tiers. The Pro plan jumps to 300 projects for $5/user/month billed yearly, a steep wall between free and paid.

Common complaints center on interface speed, the lack of native habit tracking, and rigid plan tiers rather than any missing core feature. If your frustration is one of those three, a different tool likely fixes it.

What are the best Todoist alternatives right now?

The strongest Todoist alternatives in 2026 are Things 3 (Apple GTD), TickTick (cross-platform all-in-one), Superlist (free collaborative lists), OmniFocus (power-user perspectives), Amazing Marvin (deep customization and shortcuts), and Dooit (minimal, keyboard-first speed). Each targets a different frustration with Todoist rather than cloning it outright.

• No single app wins every category. Pick based on platform, collaboration needs, and tolerance for complexity.
• Apple-only users get the tightest OS integration from Things 3 or OmniFocus.
• Cross-platform and budget-conscious users lean toward TickTick, Superlist, or Microsoft To Do.

Todoist alternatives compared: pricing, platforms, and limits

This comparison covers pricing, platform support, and documented plan limits for six Todoist alternatives plus Dooit. Numbers come directly from each vendor's pricing or help pages, not marketing claims, so you can weigh actual caps (projects, attachments, storage) before committing.

App	Entry price	Platforms	One standout limit
Things 3	One-time purchase	Mac, iPhone, iPad, Apple Watch	Apple-only, no web/Windows/Android [15]
TickTick	Free / Premium	Windows, Mac, phone, tablet, web, smartwatch	Free: 1 attachment/day, 10MB max [14]
Superlist	$0 / $5 / $21 per person/mo	Mac, iOS, Android, Web	Free: 5 lists, 500MB storage [8]
OmniFocus 4	$74.99–$149.99 or from $4.99/mo	Mac, iPhone, iPad, Apple Watch, Vision Pro	Custom Perspectives are Pro-only [17]
Amazing Marvin	Subscription	Cross-platform	Deep config; shortcut list in-app
Microsoft To Do	Free	Android, iOS, Mac, Windows, web	Free, syncs via Tasks API [11]
Dooit	$9/month flat	Web + mobile, real-time sync	No team collaboration layer

Disclosure: Dooit is our product. Use this to shortlist two or three candidates before reading the full sections below.

Things 3: best for Apple-only GTD simplicity

Screenshot: Things 3 website, July 2026.

Things 3 is a paid, Apple-exclusive task manager built around GTD principles, available only on Mac, iPhone, iPad, and Apple Watch. It suits users fully inside Apple's ecosystem who want a polished, single-purchase app, but it's a non-starter if you use Windows, Android, or need team collaboration.

No web, Windows, or Android version exists, a hard limit for mixed-device households or teams. The one-time purchase model contrasts with the subscriptions most competitors use, and it fits solo professionals fully committed to Apple hardware.

TickTick: best for cross-platform habit and calendar features

Screenshot: TickTick website, July 2026.

TickTick works across Windows, Mac, phone, tablet, web, and smartwatch, making it one of the most device-agnostic Todoist alternatives available. The free plan allows 1 attachment per day at 10MB max, while premium raises that to 199 attachments per day at up to 20MB each, a concrete tradeoff to check before relying on file-heavy tasks.

TickTick's help center documents the broadest platform coverage among the tools compared here. The free tier's 1-attachment-per-day limit can bottleneck anyone who attaches files to tasks regularly; premium unlocks nearly 200 times that daily allowance.

Superlist: best free plan for collaborative lists

Screenshot: Superlist website, July 2026.

Superlist's Free plan costs $0 per person and includes up to 5 private and shared lists, 5 collaborators, unlimited tasks and notes, and 500MB storage across Mac, iOS, Android, and Web. The Basic plan, at $5/person/month, removes the list cap entirely and adds all integrations, the most generous free-to-paid jump among the alternatives here.

• The free plan already covers real collaboration: 5 shared lists with up to 5 people.
• The Basic plan removes the 5-list cap entirely for $5/person/month.
• The top Super tier at $21/person/month adds AI meeting notes and Slack summarization for teams needing automation.

OmniFocus: best for power users who want custom perspectives

Screenshot: OmniFocus website, July 2026.

OmniFocus 4 is a universal purchase spanning Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro, with perpetual licenses at $74.99 (Standard) or $149.99 (Pro), or subscriptions from $4.99/month for web-only access up to $99.99/year for full access. Pro unlocks Quick Entry and Custom Perspectives for advanced filtering.

OmniFocus has the widest device range among Apple-ecosystem tools, including Vision Pro. The perpetual license option avoids subscription lock-in, unusual among modern alternatives. Custom Perspectives and Quick Entry are Pro-only, gating the most powerful filtering behind the higher tier.

Amazing Marvin: best for deep keyboard-shortcut customization

Screenshot: Amazing Marvin website, July 2026.

Amazing Marvin documents keyboard shortcuts covering fast task capture, quick project creation, rescheduling, calendar navigation, planning, and focus mode, with a full shortcut list accessible in-app via the question mark menu. It suits keyboard-driven users who want to heavily customize a workflow rather than accept a fixed structure.

Marvin's shortcuts span capture, scheduling, and focus workflows, well beyond navigation. The in-app shortcut reference lowers the learning curve for new keyboard-first users. It fits people who enjoy configuring their own system.

Dooit: best for speed-focused, keyboard-first task management

Screenshot: Dooit website, July 2026.

Dooit is an ultra-minimal task manager where every action completes in under 50ms with no spinners, built for individuals who want to plan their day without friction. Dooit combines 20+ keyboard shortcuts, undo/redo, natural language scheduling, Kanban/list toggling, and habit streaks in one $9/month plan with a 7-day trial, though it skips team collaboration entirely.

• Dooit targets the sluggishness that drives Todoist searches: sub-50ms actions and no loading states.
• Kanban and list views switch with a single keystroke, without menu navigation.
• Natural language scheduling handles "tomorrow," "next Friday," and "every Monday" inputs.
• Goal tracking spans week, month, year, and multi-year horizons alongside daily habit streaks.
• One flat $9/month plan, no tiers or add-ons. Genuine limitation: no built-in team or multi-user collaboration layer.

What plan limits and migration math reveal

Plan limits and migration details decide real cost more than headline prices do. Todoist's free-to-Pro jump multiplies project limits 60x (5 to 300), while Superlist's $5/month Basic plan removes its list cap entirely, a far cheaper unlock. Meanwhile, Todoist's CSV export caps at 300 tasks per project and drops completed tasks, worth checking before you switch.

Project and list caps, quantified

Todoist's free plan allows 5 personal projects, and its Pro plan allows 300, 60 times as many for $5/user/month. Superlist's free plan caps at 5 lists, but its Basic plan removes that cap entirely for the same $5. Cap removal beats cap multiplication for anyone who just wants the ceiling gone.

By monthly list price, OmniFocus's full subscription at $99.99/year (about $8.33/month) runs cheaper than Superlist's top $21/month Super tier but about 67% pricier than Todoist Pro's $5/month.

What actually survives a CSV migration

Todoist's CSV export excludes completed tasks and caps imports at 300 tasks per project. Active tasks, structure, and notes transfer; your completed history does not. If you keep records in finished tasks, export those separately before you switch.

How do you migrate from Todoist without losing data?

Todoist supports CSV import/export on Free, Pro, and Business plans across Web, macOS, and Windows, but completed tasks are never included in exports and imports cap at 300 tasks per project. Plan your migration around active tasks only, and verify recurring-date and subtask formatting after import into your new app.

1. Export each project as CSV. This works across all three Todoist plans and Web, macOS, and Windows.
2. Split any project over 300 active tasks, since imports cap at that number per project.
3. Export completed-task records separately, since CSV export never includes them.
4. Spot-check recurring dates and subtask nesting after import; formatting often shifts between tools.

Which Todoist alternative fits your specific use case?

The right pick depends on your primary friction with Todoist: Superlist or Microsoft To Do for free collaborative basics, TickTick for cross-platform habit tracking, Things 3 or OmniFocus for Apple-only GTD depth, Amazing Marvin for shortcut customization, and Dooit for raw speed plus goal and habit tracking in one flat-priced app.

• Teams and free collaboration: Superlist's free 5-list, 5-person plan.
• Apple-only GTD purists: Things 3's single-purchase simplicity.
• Cross-device habit and calendar users: TickTick's near-universal platform support.
• Speed-focused solo planners wanting goals plus habits: Dooit's sub-50ms, flat-rate model.

Frequently asked questions

Is there a free Todoist alternative with no feature caps?

No alternative compared here is fully uncapped for free, but Superlist's Free plan comes closest: $0/person for 5 shared lists, 5 collaborators, and unlimited tasks and notes. Microsoft To Do is also free but publishes fewer documented collaboration limits, making Superlist's free tier the more transparent option to evaluate.

Which Todoist alternative is best for teams and collaboration?

Superlist is the strongest documented option for collaboration: its Free plan supports 5 shared lists with up to 5 people, and its $5/person/month Basic plan removes list caps entirely while adding unlimited team members and integrations, a clearer collaboration path than most competitors compared here.

Which Todoist alternative offers the best value versus Todoist Pro?

Value depends on your needs: Todoist Pro is $5/user/month for 300 projects, Superlist Basic at $5/person/month removes list caps entirely, and Dooit offers one flat $9/month plan covering tasks, habits, and goal tracking with no tiers. Each is cheaper or simpler than stacking Todoist's add-ons.

Can I migrate my Todoist tasks to another app easily?

Yes, via CSV export/import, available on Todoist's Free, Pro, and Business plans across Web, macOS, and Windows. However, completed tasks are excluded from export and imports cap at 300 tasks per project, so large or historical projects may require manual splitting or re-entry.

What's the best Todoist alternative for mobile users?

TickTick and Microsoft To Do both offer documented apps across iOS, Android, and additional platforms, with TickTick also supporting smartwatches. Dooit includes a dedicated mobile app interface with real-time sync, a strong pick for users wanting sub-50ms speed alongside mobile access.

Is Dooit a good fit if I need team features?

Not currently. Dooit is built for individual keyboard-first workflows with goal and habit tracking, not multi-user collaboration. If task assignment, shared boards, or comments are essential, Superlist or Todoist Business are better documented fits for collaborative work.

If your main gripe with Todoist is speed and clutter, start free with Dooit and plan your day at the speed you think.